Charter Renewal

Each year, Scouting units (packs, troops, and crews) are required to renew their charters with the Pine Tree Council.   The charter is the official agreement between the council and your local chartered organization to provide a program under the auspices of the BSA.  The process of renewing a unit’s charter reinforces this agreement year-to-year and provides an opportunity to update registration records and qualify for Journey to Excellence recognition.

New Online Recharter System for 2022

To improve systems and increase speed and efficiency in processes while reducing costs, the current Internet Recharter system will be phased out. All units with a charter expire date of December 31, 2021, and beyond will be submitted through a new system located in Internet Advancement 2.0 (https://advancements.scouting.org). More information and training materials will be released soon.

Q: When will the new Internet Recharter System be available?
A: The new Internet Recharter will be activated on October 15, 2021, for all units with a charter expire date of December 31, 2021, and later

Q: When will training materials be available for units?
A: Additional communications and training materials for units will be sent out on September 1, 2021. The local council will have a copy of these materials to help units when needed.

Q: When will training materials be available for councils?
A: Registrar Training is scheduled for November 2, 2021, through November 5, 2021, which will encompass all new registration processes.

Helpful Hints:
  • Renew your unit charter online.  Access codes are with the recharter packet distributed at September district roundtables.
  • Meet with the executive officer of your charter organization to sign the Charter Agreement in September.
  • Ensure ALL registered adults renew their Youth Protection Training so it does not expire before December 31, 2022.
  • Submit ALL fall recruiting youth and adult apps and dues before submitting the 2022 charter. Any 2021 application submitted after December 31, 2021 cannot be back dated.
  • Collect Background Check Authorization & Youth Protection Certificate for all new adult applications.
  • Collect the appropriate membership fees.  Don’t forget to add $10 for council insurance.
  • Submit printed, signed charter & fees to district commissioner by the November district Roundtable.

Questions? Please contact your District Commissioner

Why you should renew your unit’s charter ON TIME!
  • Units must remain registered to be covered by the BSA liability insurance policy.
  • Adults must be registered to be covered by the BSA liability insurance and council accident insurance policies.
  • Being late with this process will affect your youth members’ advancements and unit/individual registration tenure.
  • Youth members must be registered to be covered by the council accident insurance policy.
  • Criminal records background checks are conducted on adults when applications are turned in to the council office.
  • Boy’s Life magazine subscriptions may be suspended if a unit’s re-charter is turned in late.